Skip to main content
ClinicQClinicQ
HELP
All guides
ClinicQ help center/Managing the clinic

Managing the clinic

Keep clinic stock accurate

Record supplies, usage, waste, and low-stock attention so care is not interrupted.
Who this is for
Stock managers, administrators, owners, and authorized clinical staff
Where to go
Stock and supplies
What you will finish
The quantity shown in ClinicQ matches the clinic's real usable stock.

Add and count items

  1. Use a clear item name and unit, such as box, piece, or millilitre.
  2. Record the current usable quantity and minimum safe level.
  3. Keep expired, damaged, or quarantined stock out of the usable count.
  4. Save and compare a sample with the physical shelf.

Record movement

  1. Add deliveries when they are received and checked.
  2. Record use against the correct service or visit when available.
  3. Record waste or adjustment with a reason.
  4. Investigate repeated differences rather than repeatedly changing the number.

Respond to low stock

  1. Review low-stock items at the agreed time each day or week.
  2. Confirm the physical count.
  3. Assign the order to a named person.
  4. Update ClinicQ when the delivery arrives.
Managing the clinicManage staff, branches, services, and clinic settingsManaging the clinicRead the dashboard, reports, and return-visit work